What services will be included in the management fee MKDP Properties charge?

This is an example of our service but it can be tailored to meet your requirements

Service Charges

Preparation of the annual service charge budget
Management of expenditure within budget limits
Billing and collection of service charges
Preparation of year end service charge accounts for independent certification
Billing and collection of ground rents
Collection and management of arrears (if solicitors have to be instructed we will charge an additional fee)
Routine payment of invoices

Repair and maintenance

Deal with day to day repairs and maintenance promptly and efficiently using competent contractors
Tender and manage contracts for routine services
Preparation of a ten year maintenance and repair plan (included within our set up fee)
Tender and manage contracts for the maintenance of plant and machinery
Provide an ‘out of hours’ emergency service
Administer basic insurance claims. (Depending on the severity of the issue, we reserve the right to charge an additional fee but this would be agreed with the client and may be covered by the insurance)
The service of s.20 consultation notices

Compliance with legislation and lease terms

Ensure that all management functions are carried out in accordance with current legislation
Abide by relevant Codes of Practice
Ensure compliance with the terms of leases
Deal with any simple breaches in accordance with landlord’s instructions. (if the matter becomes protracted, we reserve the right to charge for the time involved in resolving the issue. this would normally be a charge to the leaseholder involved.)

Health and safety and risk management

Carry out a visual inspection of the common areas of the property usually once a month or as agreed with the client and deal promptly with any issues

Arrange periodic general health and safety and fire risk assessments

Arrange any other risk assessments/statutory testing which may be required to ensure compliance, eg asbestos, fixed wiring, water tanks

Communication with leaseholders

Attend to routine enquiries from lessees

Produce explanatory notes for the service charge budget and year end accounts

Report on significant lessee communications including disputes